Annual Compliance for Private Limited Company
Every Private Limited Company must file annual returns with MCA and income tax returns with IT department every year — regardless of profit or activity. Missing these deadlines attracts heavy penalties (₹100–₹200 per day per form). Our annual compliance package handles everything.
Annual compliance for a private limited company means the yearly filings and records the Companies Act requires, such as annual returns and financial statements filed with the Registrar of Companies. Startup India Experts, a private consultancy, prepares and files these on a retainer; the fee and scope are listed below.
- Professional fee from
- ₹9,999
Covers AOC-4, MGT-7, AGM paperwork, and DIR-3 KYC for 2 directors
Proactive statutory deadline tracking to prevent ₹100/day MCA fines
Statutory board meeting notices, agendas, and minutes drafted by CS
Complete Ministry of Corporate Affairs (MCA) active status maintenance
Statutory Pvt Ltd Annual Compliance Calendar
Under the Companies Act 2013, every active Private Limited Company must meet strict annual calendar deadlines regardless of turnover or commercial operations.
September
By 30
Annual General Meeting (AGM) & DIR-3 KYC
Every company must hold its AGM within 6 months of FY end. All directors must complete annual KYC.
October
By 29
AOC-4 Financial Statements Filing
Submit audited Balance Sheet, P&L Account, Auditor's Report, and Director's Report to MCA ROC within 30 days of AGM.
November
By 29
MGT-7 Annual Return Filing
Submit annual return with member shareholding pattern, transfers, and indebtedness within 60 days of AGM.
Ongoing
By Quarterly
Statutory Board Meetings & Registers
At least 4 Board Meetings per year (gap cannot exceed 120 days) with signed minutes and MBP-1 disclosures.
Concerned about pending ROC filings or notices?
Our Company Secretaries will audit your MCA portal master data and regularize all overdue returns.
Complete Annual Secretarial & ROC Filing Protection
We Handle AOC-4, MGT-7, Board Minutes & Director KYC While You Run Your Business
Annual Compliance for a Private Limited Company refers to all the mandatory filings, meetings and record-keeping requirements under the Companies Act 2013 and Income Tax Act that must be completed every year. Failure to comply results in financial penalties to the company and its directors, and repeated non-compliance can result in company strike-off and director disqualification. The key annual compliances include: conducting the Annual General Meeting (AGM), filing Form AOC-4 (financial statements) and Form MGT-7 (annual return) with MCA, filing income tax returns, maintaining statutory registers, and holding at least 4 Board Meetings per year.
- ✓AGM must be held within 6 months of end of financial year (by 30 September for March year-end)
- ✓AOC-4 must be filed within 30 days of AGM — maximum by 30 November
- ✓MGT-7 must be filed within 60 days of AGM — maximum by 29 November
- ✓ITR-6 must be filed by 31 October (or 30 November if transfer pricing applies)
MCA Penalties Avoided with Timely Retainer Filing
Under Section 403 and the Companies (Amendment) Acts, delay fees accrue automatically at ₹100 per day without maximum caps, often exceeding the annual compliance cost.
| Compliance Filing | Due Date | Statutory Delay Penalty | Severe Legal Impact |
|---|---|---|---|
| Form AOC-4 (Financials) | Within 30 days of AGM | ₹100 per day of delay | Fine up to ₹1,000/day on directors + company after notice |
| Form MGT-7 (Annual Return) | Within 60 days of AGM | ₹100 per day of delay | Default notice from Registrar of Companies (ROC) |
| DIR-3 KYC (Director KYC) | 30th September annually | Flat ₹5,000 per DIN late fee | Deactivation of DIN — director cannot sign any corporate docs |
| Consecutive Non-Filing (3 Years) | Section 164(2) statutory trigger | Disqualification of Directors | 5-Year bar on directorship in all Indian companies + strike off |
Avoid compounding fines: our compliance package guarantees timely drafting and e-filing before every statutory cutoff.
Key Advantages of Our Annual Compliance Retainer
Zero delay penalties, active MCA status, audit-ready secretarial books, and peace of mind.
Avoid Heavy Penalties
Late filing of AOC-4 or MGT-7 attracts ₹100 per day per form (no maximum). A 6-month delay can cost ₹18,000 per form — ₹36,000+ for both.
Maintain Company Active Status
Companies that consistently fail to file annual returns are struck off by MCA. Active company status is required for bank accounts, contracts and tenders.
Prevent Director Disqualification
Directors of defaulting companies are disqualified under Section 164(2) and cannot be directors in any other company for 5 years.
Loan & Investment Readiness
Banks, investors and VCs check MCA records before lending or investing. Clean compliance history is a prerequisite for funding.
Legal Record Keeping
Annual compliance creates a legitimate paper trail of company decisions, financials and operations — essential for audits, disputes and due diligence.
Proactive Deadline Management
Our compliance calendar tracks all your deadlines and files ahead of time, ensuring you never face a last-minute panic or penalty situation.
Year-Round Secretarial Workflow
From quarterly board meetings to annual return certification and filing.
Compliance Calendar Setup
We create a compliance calendar for your company tracking all MCA, IT and statutory deadlines for the year.
Financial Finalization
Our CA team prepares/reviews the P&L, Balance Sheet and Director's Report for the financial year.
AGM & Board Meeting Documentation
We draft Board Meeting minutes, AGM notice, Directors' Report and resolutions for the year.
MCA & IT Filing
Form AOC-4, MGT-7 and ITR-6 are filed within due dates. All filing confirmations shared with you.
Documents & Records Required for Annual ROC Filings
Simple digital copies — our CS team handles drafting, budgets, and filings.
Mandatory Financial Statements & Director Details
For onboarding verification
Format: PDF
Finalized financials for the year
Format: PDF/Excel
All bank accounts for the financial year
Format: PDF
Any minutes already held — we draft new ones
Format: PDF
Current shareholder register with shareholding details
Format: PDF
For reconciliation with current year filing
Format: PDF
If statutory audit was completed
Format: PDF
Transparent Annual Compliance Retainer
All-inclusive package with zero hidden charges. AOC-4, MGT-7, and 2 Director KYCs included.
Complete Annual Compliance Package
Everything a Private Limited Company needs to remain 100% MCA and tax compliant
What's Included
- Form AOC-4 (Financial Statements filing)
- Form MGT-7 / MGT-7A (Annual Return filing)
- DIR-3 KYC for up to 2 Directors
- AGM notices, director report & minutes drafting
- 4 Board Meeting minutes drafted per year
- Statutory registers (MGT-1, MBP-1, DIR-8) maintenance
Government fees are statutory charges paid directly on ministry portals and subject to government updates.
Why Founders Choose Our Annual Compliance Retainer
- Licensed Company Secretaries (ICSI) managing full MCA ROC compliance
- Form AOC-4, MGT-7, and 2 Director DIR-3 KYCs filed on time
- 4 Board Meeting minutes and statutory registers maintained per standards
- Compliance calendar tracking to help avoid late-filing penalties
Ensure 100% Annual ROC Compliance
Connect with our CS corporate compliance team within 15 minutes. 100% confidential.
Frequently Asked Questions
Clear answers on AOC-4/MGT-7 due dates, audit requirements, penalties, and dormant companies.
Learn more about Pvt Ltd Annual Compliance
Explore step-by-step regulatory walkthroughs, interactive decision tools, and head-to-head structural comparisons to make informed business decisions.
Annual Compliance Checklist for Private Limited Company 2026
A month-by-month compliance checklist for Private Limited Company owners — covering ROC filings, AGM, board meetings, ITR and statutory register requirements.
Company Name Availability Check
Search MCA database in real-time to check if your company name is available.
Related services
Part of Annual Compliance. See our fee schedule.
Terms explained: ROC, MCA, CIN.
Last updated . Official sources: Ministry of Corporate Affairs. Startup India Experts is a private consultancy. We are not affiliated with, endorsed by or part of the Government of India, and professional fees shown are separate from government fees.
Never Miss an ROC Deadline Again
Let our dedicated Company Secretaries manage all annual filings and statutory registers. 100% compliant.
